Our cancellation policy
Our policy has been established to help strengthen the commitment between participant and facilitators and to maintain fairness between all. This cancellation policy has been developed from over twenty years of experience in all that is involved in create a program of events that is accessible and of high quality.
It has been very carefully thought through and considered. Please note that we are a small organisation with limited resources. We encourage you to take your commitment seriously once you have booked to attend an event as the journey begins as soon as you do. We offer you this framework with our integrity and care for you.
All bookings whether made as a couple, 2 for 1 or individual count as one booking and the policy applies as one booking.
We cannot make any exceptions to these agreement. Please be sure you are comfortable with the policy before you book.
If you at all worried about not being able to attend the workshop you wish to book onto we highly recommend taking out cancellation insurance, similar to holiday insurance. For example if you have children who may get unwell or work situations that are out of your control.
We are a VAT registered LTD company 289 0068 76. All our prices are inclusive of VAT.
Booking your place
Payment secures your place on any workshop, event or session. This is to encourage your commitment to your decision as well as to reduce administration and the potential number of cancellations, creating missed opportunities for someone else to attend a workshop. This is especially important in the case of courses where the number of participants is specific or limited; as an unused place may shift the balance of the whole workshop, or in the case of private sessions where we cannot replace your booking.
If you can’t attend the workshop or session
We understand that you may have very genuine and challenging reasons for not being able to attend. However, we choose not to be in a position of making judgements about people’s life circumstances as to who is deserving of a refund or not. To stay in integrity we offer everyone the same policy. All retained payments are used to fund bursary places for those who are in financial need or to cover any losses and administration incurred by us.
If you have booked a workshop via one of our 2 for 1 special offers and you or your friend can no longer attend, there are no refunds or transfers, your booking simply reverts to a normal booking at full price for one person. When booking a 2 for 1, both people are required to book at the same time and an email with full names and contact information (including emails and phone numbers) of both people must to be sent to us at the time of booking. You cannot substitute or transfer the name of the second person at a later date. If you wish to amend a special offer booking by upgrading your accommodation or changing the option you originally booked, the normal full prices will apply to the upgrade.. You cannot downgrade your accommodation option.
There is no refunds or transfers on discounted or special offer places. Discounts or special offers cannot be applied to concession rate prices.
Serious medical emergencies
In the case of a serious medical emergency or serious sudden illness we will consider at our discretion a transfer to attend the same workshop at a later date. In this situation a medical certificate will be required by a doctor or surgeon. This does not apply to pre-existing ongoing medical issue.
If you cannot attend a workshop
If you cannot attend the workshop you are booked onto you can cancel your place and transfer 50% of the full fees payable up to one week from the start date of the workshop to the same workshop at a future date within a 15-month period.
You can only transfer the money once. This transfer is only applicable when the full fees have been paid upon booking. There will be no further refunds or further transfers. If you have paid only a deposit or part of the full amount, these partial fee payments are neither transferable nor refundable. You cannot transfer your booking to another person. If there is a difference between the price of the workshop you are cancelling and the price of the workshop to which you are transferring, there are no refunds on the difference. If the course or session you are transferring to costs more, you will need to pay the extra.
If you cannot attend a year long course or training
If you cannot attend the the course or training you are booked onto you can cancel your place and transfer 50% of the full fees payable up to 3 months from the start date to the same course at a future date within a 15 month period.
You can only transfer the money once. This transfer is only applicable when the full fees have been paid upon booking. There will be no further refunds or further transfers. If you have paid only a deposit or part of the full amount these part fees are not transferable or refundable.. You cannot transfer your booking to another person. If the price of the training to which you are transferring is less than the training which you are cancelling, there is no refunds on the difference. If the course or session you are transferring to costs more, you will need to pay the extra.
In the unlikely event that you decide for whatever reason to leave a year course or training, we respect your choice. Under these circumstances we do not offer refunds for any remaining fees or part thereof.
If we have to cancel a workshop or change the date
In the unusual event of a workshop having to be cancelled, we will let you know and organise a full refund or transfer, whichever you prefer. If a workshop has been postponed, the same applies.
Date changes and updates for workshops sometimes happen, please check you have the correct date at the time of booking. Please be aware that we do not give any refunds on travel costs incurred. We strongly advise that you purchase tickets that are refundable or flexible, or obtain travel insurance.
You may wish to take out cancellation insurance with Guest First. Here is a link to their website and their phone number is 0345 071 3929
While working with us
Jewels Wingfield LTD workshops, events, sessions, exercises and processes offered are inspired from many different sources together with personal life experience. In the time that you choose to work with us in whatever capacity we will offer you heartfelt support as best we can, to assist you in your personal unfolding. We ask that you take responsibility for yourself, your own learning and for getting any additional support you may need.
We have noticed over the years that when people work with us changes can occur in areas of their lives such as their work and intimate relationships. Please take this into account in making your choice to work with us. We recommend that if you participate in the workshops for individuals and have an intimate partner, you discuss your participation in this work with them.We will consider in good faith complaints made to us in writing and in the unlikely event that we are unable to resolve any issues we and you agree to refer the problem to a single mediator and then arbitration.
Medication and mental healthIf you are currently under medical or psychiatric supervision, you must provide a medical doctor’s letter or certificate confirming your suitability to take part in the workshop as well as notifying us at the time of your booking. Jewels Wingfield LTD courses, workshops and events are not suitable for those on allopathic psychiatric medication, such as antidepressants or any kind of medication for treating mental health or emotional un-wellness. Our organisation and staff are not professionally qualified in these areas nor are they trained in allopathic medicine and do not know your medical history, so cannot offer any specific medical advice whilst you are on the course.
Staying at EarthHeart
The EarthHeart centre is a smoke-free, alcohol-free and heavy caffeine-free environment. If you wish to smoke, there is a designated smoking area outside the main front gate, any cigarette ends should be disposed of by you and not left on the ground. Anyone found inebriated or smoking in the property may be asked to leave and no refund shall be given. No recreational drugs may be brought to EarthHeart and any course participants found intoxicated or under the influence of recreational drugs will be asked to leave, with no refund being given.
It is therefore important that if you normally or regularly ingest caffeine or alcohol, or imbibe recreational drugs, that you detox yourself from them prior to coming to EarthHeart. Please seek to have at least two days ‘clean’ beforehand, as in doing this you will avoid the discomfort of sudden withdrawal. Coffee withdrawal, for instance, is now a recognised disorder and can cause symptoms including headaches, sleepiness and irritability.
If you are attending a residential course at EarthHeart and are sharing a room with one or more other participants, we take no responsibility for the actions of the person/s with whom you room share. If for whatever reason you are unhappy with your room share, including but not limited to: clash of personalities; disagreements; snoring; other annoying habits etc, we cannot be held responsible. Please note that most of our courses are fully booked, so if an altercation arises and there are no other rooms available, we will be unable to move you. If you feel concerned about sharing a room we suggest you also bring a tent and sleeping bag with you, so you have the option of privacy.
EarthHeart will not accept liability for:
Loss, injury, or damage (to you) or your personal property, or physical, medical or psychiatric conditions developing during or after your course, workshop or training.
The Information that we collect about you:
We will only ask for specific types of personal information. We ask you to provide this information so that we will be able to process your purchase or provide services to you, enhance your site visit, respond to your requests for the information we hold about you, support our relationship with you or to follow up with you after your visit.
We may collect information when you:
- Contact us directly, by phone, or email;
- Register at www.jewelswingfield.com;
- Place an order for products and/or services;
- Subscribe to a newsletter or a mailing list.
In each of the instances above, we may ask for your name, address, e-mail address, phone number, and other information that is needed to process your purchase, provide requested services or register you for or subscribe you to services or offers.
The information you provide will be kept confidential and is collected and processed for the following general purposes or for any other legitimate purpose described by the applicable law.
- To process your purchase or provide requested services;
- To fulfill requests for products and services;
- To improve our products and services.
If you request, we will send you information about our various products and services, or other products and services that may be of interest to you. Such information may encompass alerts to product upgrades, special offers, updated information and other new products and services from Jewels Wingfield. Only Jewels Wingfield will send you these direct mailings.
If you do not want to receive such mailings any longer, simply notify us by email or telephone. >
We respect your privacy. We will only collect, store and use your personal information for defined purposes. We use your information to support and enhance our relationship with you, to process your booking, provide service and support, and share workshop, product, service, news and offerings with you. We do not, and will not sell your personal information.
You also may ask at any time to see the personal data you have given us and request correction or deletion. We strive to protect the security of your personal data by use of appropriate measures and processes.
Please be sure you understand that this contract is entered into under the laws of the United Kingdom and by agreeing to these Notes, Terms and Conditions you understand that all Jewels Wingfield LTD workshops and trainings are offered for teaching purposes only and not for the purposes of providing healing or treating any student or participant for any physical or mental condition or illness.